A governance committee’s work for the year commences with the start of the academic year. Except in cases of extenuating circumstances, a governance committee’s work for the year ends at commencement.
Each governance committee elects its chair and secretary. These elections normally are held at the start of the academic year, but may be held at the end of the previous spring. Members who will serve with the chair and secretary are the only ones who shall vote in the election for chair and secretary.
The chair of each governance committee shall set preliminary meeting agendas and give public notice of committee agendas and meeting times.
The secretary of each governance committee shall, in a timely manner, make meeting minutes available to the faculty and to the College Archives.
Whenever a governance committee is prepared to recommend to the faculty any proposal involving changes in the catalog or changes in policy, it should take into consideration all affected and interested parties and solicit appropriate feedback. The committee shall consider the recommendation and shall compose and present its final draft to the Faculty Policy Committee for potential placement on a faculty meeting agenda.
Governance committees should conduct business with transparency and open lines of communication, seeking out expertise from interested and informed faculty and disseminating committee work in regularly published public minutes and/or reports at faculty meetings. However, principles of confidentiality prevail in circumstances as required by institutional policy or employment law.
Any faculty member has the right to attend any governance committee meeting except during discussions deemed confidential.
At the end of the academic year, each governance committee submits a written report to the chair of the Faculty Policy Committee on the year’s business.
The faculty affirms the principles of student representation in college governance.