Policies

1. Faculty without Credit toward Tenure from Previous Institutions: YEAR 6

1. Faculty without Credit toward Tenure from Previous Institutions: YEAR 6

Year 6: Formal, Summative Evaluation for Tenure or Tenure and Promotion to Associate

Professor

In the following, the recommendation for tenure is automatically also a recommendation for promotion to associate professor for candidates who are at the rank of assistant professor. Some candidates for tenure may have been hired at the rank of associate professor.

  1. By May 1 of Year 5: The VPAA/Dean of the Faculty confirms that the second evaluator from the Year 4 evaluation is available to participate in the tenure evaluation. If the second evaluator is not available because of leave (sabbatical, medical, family, or other), off-campus teaching, or retirement during the semester of the 6th year (or equivalent) classroom visits and/or evaluation file review and letter due date, then the VPAA/Dean of the Faculty appoints a different second eligible evaluator from the original slate submitted in Year 4 or in consultation with the candidate.
  2. By Sep 1: The candidate submits a complete portfolio that includes a new Professional Statement of Goals and Accomplishments and updated curriculum vitae. The Professional Statement should address any concerns from the Year 4 evaluation.
  3. The Department Chair and second evaluator each make at least two classroom observations during the fall semester.
  4. The evaluation file includes the Year 2 Department Chair letter, and the Year 4 letters from the Department Chair, second evaluator, and VPAA/Dean of the Faculty.
  5. The Department Chair meets with students currently enrolled at Central College who have taken or are taking courses from the candidate to discuss the candidate’s teaching effectiveness.
  6. The Department Chair invites all tenured members of the department who are not on leave to discuss the candidate’s performance and tenure recommendation, based on the evaluation file. Tenured members of the department have access to the same information in the candidate’s evaluation file that is available to the Department Chair and second evaluator.
  7. By Oct 1: The Department Chair submits a letter to the VPAA/Dean of the Faculty evaluating the candidate’s performance in teaching, professional growth and development, and institutional service and leadership. The letter includes:

a.  Specific reports of classroom observations.

b. A summary of the discussion with students.

c.  A summary of the discussion with tenured members of the department. This section of the letter is to be approved by the tenured members of the department who participated in the discussion.

d.  An explicit statement either recommending tenure or not recommending tenure. The full letter is shared with tenured members of the department who participated in the discussion. The end of the letter includes a statement to be signed by those individuals acknowledging agreement with the summary of their discussion. Prior to submitting the letter, the Department Chair meets with the candidate after sharing an unsigned copy of the letter in order to allow the candidate to identify any factual errors for the Department Chair to correct.

8. By Oct 1: The second evaluator submits a letter to the VPAA/Dean of the Faculty evaluating the candidate’s performance in teaching, professional growth and development, and institutional service and leadership. The letter is based on the candidate’s evaluation file and includes:

a.  Specific reports of classroom observations.

b. An explicit statement either recommending tenure or not recommending tenure. Prior to submitting the letter, the second evaluator meets with the candidate after sharing an unsigned copy of the letter in order to allow the candidate to identify any factual errors for the second evaluator to correct.

9.  The Faculty Personnel Committee conducts a tenure evaluation during the fall semester. The committee discusses the evaluation file as a group. The VPAA/Dean of the Faculty is present to ask and answer questions and to provide an institutional perspective, but does not make a recommendation based on performance criteria at this time.

10. The members of the Faculty Personnel Committee vote using secret ballot on a recommendation to the VPAA/Dean of the Faculty, each either recommending tenure or not recommending tenure. The VPAA/Dean of the Faculty does not participate in this vote.

11. By Jan 15: The Faculty Personnel Committee submits a written recommendation to the VPAA/Dean of the Faculty supported by the vote and evidence from the candidate’s evaluation file in the areas of teaching, professional growth and development, and institutional service and leadership. A record of the vote is included in this letter.

12.  The VPAA/Dean of the Faculty presents his or her recommendation to the President, along with the results of the committee vote. The VPAA/Dean of the Faculty meets with the Faculty Personnel Committee to convey whether or not the committee’s recommendation will be supported.

13.  The VPAA/Dean of the Faculty meets with the candidate to convey the outcome of the evaluation and the right to appeal.

14.  Candidates for tenure are presented to the Board of Trustees at their spring meeting.